Event agencies, before they pick their vendors.
Oxpium builds the list of agencies that run the events you serve, reads their case studies, finds who chooses venues and gear, and has you reach out while the season is still being planned.
- 8,000event, conference and trade show organizers in the US
- 56,500people working for them across the US
- 7people per office on average: the founder often picks the vendors
- < 9 minfrom the first sentence to a live campaign
The agencies that run what you supply.
An agency running fifty-person leadership retreats, another producing medical conferences for two thousand attendees and a third that only does holiday parties don't book the same venues or rent the same gear. Tell the agent the size, the state, the kind of events: it searches professional databases, public sources, agency websites and the jobs they post.
- Reading the request
- Public sources · event and meeting planners, Florida
- Professional databases · event agencies
- Headcount 5 to 50 · reading websites, consumer shows left out
236 event agencies between 5 and 50 people.
Real headcount
From a solo planner to an agency with forty producers: headcount is measured in professional databases, so the list matches your buyers.
The kind of events
Corporate meetings, incentive trips, conferences, holiday parties, product launches, trade show booths: the agent reads each portfolio.
Destinations
The cities and countries where the agency takes its clients, read in its case studies: useful if you run a venue, a resort or charter buses.
Agencies that are hiring
The agencies looking for an event producer, an AV lead or seasonal help for the fall rush, with the role, the type of contract and the date.
The person who picks the venues and the vendors.
At a small agency, the founder sells, designs and books the venues. At a thirty-person agency, it's often the director of production who sends out the RFPs. The agent finds one or the other depending on size, reads the case studies to learn what the agency produces, and verifies every email before adding it.
- Reading the request
- Reading websites · 236 agencies
- Verifying emails
211 contact emails found and verified, 224 main lines.
Email and main line
The contact email and main line published on each agency's website, with the email verified before it goes into your prospect list.
Founder or production lead
The founder at a small agency, the director of production at a bigger one: the person who sends out RFPs to venues, caterers and AV.
Case studies
The latest events posted on the website: the kind, the headcount, the venue, the client. Enough to pitch something that fits their work.
Venues they use
The venues and cities that keep showing up in the agency's case studies: you know whether it already books places like yours.
Automations that follow the agencies' season.
Event agencies buy when they sign: spring meetings get planned in January, holiday parties are booked by summer, a conference a year out. Each automation reruns its search on schedule and moves to the top of the list the agency staffing up for the season, posting a new event or opening a new office.
- Job postings · event agency roles
- Matching postings to agencies
- Updating the list
Latest runs
- Today+2
- Fri, Oct 9+1
- Thu, Oct 8+3
- Wed, Oct 7+1
2 agencies on the list started hiring since Friday.
Staffing up
Every morning, an automation flags the agencies posting an opening for a producer or a technical lead: events are signed, vendors are next.
New case studies
Every Friday, the agent rereads the portfolio pages of the agencies on the list and flags the ones posting a new event, with venue and size.
New offices
Every month, the agencies announcing an office in a new city move to the top of the list: new market, new venues and new vendors to find.
Your own watch
Any watch you can write in one sentence, like agencies promoting sustainable events: the agent reruns it every month and flags what changed.
A campaign that follows their calendar, not yours.
Event agencies spend weekends on site and Mondays wrapping up. They answer midweek, in the morning, between two site visits. Above all, they book early: spring meetings are locked in January, holiday parties by summer. Your emails go out in those windows, start from a signal on the list, and stop on the first reply.
Subject A venue for your spring meetings
Each variable is a column of your list, filled in by the agent.
Before the season
Write in January for spring meetings and incentive trips, in early summer for holiday parties: that's when agencies pick their vendors.
Midweek mornings
Emails and calls go out Tuesday to Thursday in the morning, away from weekend load-ins and the Monday wrap-ups after big events.
Calls from the browser
You call from your browser, between two site visits of your own. Every call is recorded, transcribed and summarized in the list.
Stops on reply
As soon as an agency replies, the sequence stops for them: no follow-up in the middle of a load-in, and you take the conversation from there.
Frequently asked questions
Write “event agencies in Arizona and Nevada that run corporate meetings and incentive trips”. The agent searches public sources and professional databases, reads the case studies on each website, and hands you the list with headcount, focus and destinations. It takes a few minutes.
Ask for “the founder, or the director of production if the agency has more than 15 people, with their email and cell phone”. The agent looks for them in public sources and on the team page of the website, verifies the email, and adds the cell phone when there is one. At bigger agencies, producers send RFPs too: you can ask for a second person per agency.
Tell the agent once: “every morning, flag the agencies on my list that post an opening for an event producer, a technical lead or a production coordinator”. An agency hiring seasonal staff has events signed: it lands at the top of your list with a “Hiring” badge.
A first email midweek, in the morning, that starts from a signal (a new case study, an opening), a call two days later, then a follow-up the agent writes from the agency's latest events. Emails go out from your own mailbox, calls from your browser, and the sequence stops as soon as an agency replies. Launch it in January or early summer, before vendors are picked.
For 300 agencies with their website and case studies read, 260 verified emails and about a hundred cell phones, count around €50 of data on top of the subscription. A list broker typically charges €1,500 to €2,500 for a comparable list, delivered once and never updated.See pricing
They often sit in the same category in public sources. The agent reads each company's website and only keeps the ones that run events for clients: consumer shows, ticketed entertainment and caterers drop out. If you want caterers too, say so in the request.
Related industries
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